This platform allows publishers to deliver the digital pre-press version of their works, thereby completing their legal deposit.
This platform accepts any pre-press file format. However, to facilitate the long-term preservation of works, the recommended format is a PDF that does not contain references to external files (with embedded fonts). Ideally, a PDF/A.
Regarding DRM protection, files must be deposited unprotected in order to preserve them in the BNE repository.
Considering the number of digital files that are sent, the works can belong to one of these four categories:
- Complete work contained in a single digital file.
- Complete work divided into parts (cover and body; chapters; volumes), each of which is contained in a single digital file.
- Complete work made up of several interrelated digital files (a layout file with its types and images).
- Complete work divided into parts, each one made up of several interrelated digital files (a layout file with its types and images).
In the first case, the name of that single file must identify the
the work following one of the conventions described below. For example,
the file could be named
In the second case, the name of each part would be added to the previous
name. For example,
9788420404967_02-body.pdf. The alphabetical order of the
filenames will be used to rebuild the work. We recommend
the use of numbers (preceded by zeros) to ensure that the parts
are in the correct order.
In the third case, the work must be delivered as a ZIP compressed file.
In this way, it will not be necessary to change the name of the digital
files that make up the work. It is the ZIP file that must follow
the naming conventions established in the following section.
In the fourth case, the work will be delivered as a set of ZIP files.
In order to determine which works are being deposited, a series of file naming conventions have been established. These names contain the ISBN, ISSN or legal deposit number (DL) of the work in order to recognize it.
For monographs delivered as a single digital file (including the
case of a ZIP file), the name of that file will be the ISBN or
legal deposit number of the work. The ISBN can be 10 or 13 digits
and can contain hyphens:
9788420404967.pdf. The DL number is made up of
the abbreviation of the province, a space, the deposit number, a
hyphen and the year:
For multi-part monographs, an underscore (
_) and the name of
the part are added to the names above:
978-84-204-0496-7_01-cover.pdf or (preferably)
The deposit of digital files prior to printing (pre-press) of serials requires that the publication be assigned an ISSN number (International Standard Serial Number).
You can check if your publication has one by consulting the catalog of the National Library of Spain or the ISSN Portal. If your publication has not been assigned an ISSN number, please contact the Spanish National ISSN Center.
For serials issues, the name must follow the following pattern:
IIII-IIIIis the ISSN of the publication written in the usual way:
YYYYis the year,
MMis the month, and
DDis the day of publication for this issue. This date should be the one printed in the cover, and may not include the day or month if they are not necessary. For instance, monthly publications may omit the day, and yearly publications may omit both the day and the month. The year of publication is mandatory.
Nis the issue number, expressed as a number of up to 5 digits.
Eis an optional label that can be added, separated by an underscore, in the case of special or extraordinary numbers that require it.
Sis the file extension (
In the case of a combined number comprising two numbers and/or two dates,
it is possible to duplicate the date and/or numbering by
using a hyphen as a separator, according to the following pattern:
- Number 1, of January 2, 2023, of the publication with ISSN 1234-5678:
- Monthly publication, no. 50 (January 2023):
- Annual publication (2023 issue):
- July 2023 Summer Extra:
- Motor Supplement number 52005 of October 11, 2023:
- Issue 6-7 (July-August 2023):
- Issue of the fisrt quarter of 2023:
It is possible to automate the deposit of items thanks to the functionality offered by the web interface of the platform. This allows, by means of two simple requests through the HTTPS protocol, to open session in it and automatically deposit, in a secure way, the files that you want, as long as they meet the format and naming conditions mentioned in the previous sections.
For more information about this possibility you can contact the technical services of the BNE: